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Executive Secretary



* Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
* Attend meetings and keep minutes
* Receive and screen phone calls and redirect them when appropriate
* Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
* Make travel arrangements for executives
* Handle confidential documents ensuring they remain secure
* Prepare invoices or financial statements and provide assistance in bookkeeping
* Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
* Maintain electronic and paper records ensuring information is organized and easily accessible
* Conduct research and prepare presentations or reports as assigned

Other Qualifications: * At least 3 years solid experience as Executive Secretary or same capacity
* College degree holder
* Great communication skills
* Has worked directly with CEO or high management leaders

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